Meeting Minutes January 07, 2019

MINUTES

MIAMI TOWNSHIP TRUSTEES

JANUARY 7, 2019

CALL TO ORDER

            The meeting was called to order at 7:00 p.m. by President Mucher.  Trustees Crockett and Hollister were also present.  Fire Chief Altman, Road Administrator Gochenouer, Zoning Inspector Zopf and Fiscal Officer Silliman were present. 

            YS News reporter Carol Simmons was present. 

            Appointment of a Temporary Chairperson to call for nominations for Trustee Board President for the year 2019: A MOTION by Mr.Hollister and SECONDED by Mr. Crockett was made to nominate Ms.Silliman as Temporary Chairperson.  MOTION CARIED unanimously. 

            Temporary Chairperson Silliman called for nominations for a Board President for 2019.  A MOTION by Mr. Crockett and SECONDED by Mr.Hollister was made to nominate Mr.Mucher for Board President for 2019.  MOTION CARRIED unanimously. 

            President Mucher called for nominations for Board Vice-President for 2019. A MOTION by Mr.Mucher was made to nominate Mr. Crockett and was SECONDED by Mr.Hollister.  MOTION CARRIED unanimously. 

ADOPTION OF THE MINUTES

            A MOTION by Mr. Crockett and SECONDED by Mr.Mucher was made to adopt the minutes of December 11th as presented.  MOTION CARRIED 2-0-1(Hollister abstain). 

            A MOTION by Mr.Hollister and SECONDED by Mr. Crockett was made to adopt the minutes of December 17th as presented.  MOTION CARRIED unanimously. 

            A MOTION by Mr.Hollister and SECONDED by Mr. Crockett was made to adopt the minutes of December 22nd as presented.  MOTION CARRIED unanimously.

            A MOTION by Mr. Crockett and SECONDED by Mr.Hollister was made to adopt the minutes of December 31st as presented. MOTION CARRIED unanimously.

MOTION TO PAY ACCOUNTS

            A MOTION by Mr.Hollister and SECONDED by Mr. Crockett was made to pay accounts in the amount of $50,275.41: General Fund – $4,551.42; Fire Fund – $29,873.38; Cemetery Fund – $1,098.84; EMS Billing – $8,421.65; Road and Bridge – $5,975.63; Capital Fund 4901 – $354.49.  MOTION CARRIED unanimously. 

FIRST OF THE YEAR BUSINESS

            A MOTION by Mr.Hollister and SECONDED by Mr. Crockett was made to accept the Zoning Fees for the year 2019 as they were in 2018.  MOTION CARRIED unanimously. 

            A MOTION by Mr. Crockett and SECONDED by Mr.Hollister was made to establish the mileage reimbursement rate for travel outside of the Township at .54/mile.   Discussion revealed the allowable reimbursement rate to be .58/mile.  A MOTION by Mr.Hollister and SECONDED by Mr.Crockett was made to establish the mileage rate at .58/mile. MOTION CARRIED unanimously. 

following appointments: MVRPC and Executive Committee – Mr.Mucher; MVRPC Technical Advisory Committee – Mr.Hollister; Greene County Regional Planning – Mr.Mucher; Clifton Union Cemetery Board – Mr.Hollister; Clifton-Union Cemetery Sexton – Mr.Gochenouer; Yellow Springs Economic Sustainability Commission – Mr. Crockett and Mr.Hollister as substitute; Grinnell Mill Foundation – Mr.Mucher.  MOTION CARRIED unanimously. 

            A MOTION by Mr. Crockett and SECONDED by Mr.Hollister was made to establish the meeting schedule for the year 2019 as follows: 1st & 3rd Mondays of each month unless they fall on a holiday, then meetings will be on the Wednesday following the holiday.  Special Meetings will be posted on the Township’s website and fire station bulletin. 

            Audience member Athena Fannin stated that she would like the Trustees to consider moving the Township’s Monday night meeting schedule to another night since it conflicts with the Village of YS Council meeting schedule.  Mr.Hollister expressed the same concern.  Mr.Mucher acknowledged the suggestion and asked to put it on the agenda for discussion at a future meeting.  There being no further conversation, the roll was called.  MOTION CARRIED unanimously.

            A MOTION by Mr. Hollister and SECONDED by Mr.Crockett was made to set contracts with Green Township, Clifton-Union Cemetery maintenance and with the Village of Clifton for snow removal and street repair as requested.    Each contract to be negotiated separately and as soon as possible.   MOTION CARRIED unanimously.

            A MOTION by Mr.Crockett and SECONDED by Mr.Hollister was made to Adjourn to Executive Session to discuss matters of Personnel. Time – 7:26 p.m.   The Trustees Returned from Executive Session at 7:30 p.m.

            A MOTION by Mr.Hollister and SECONDED by Mr.Crockett was made to appoint Colin Altman-Fire Chief; Dennis Powell-Assistant Fire Chief; and ANY additional full-time or multiple part-time Firefighter/EMT/Paramedics as needed, and all current volunteers on the roster.  

            Audience member Athena Fannin expressed concern regarding the reappointment of Assistant Fire Chief Powell.  She expressed disappointment in his post on Facebook regarding her request for public records.  Mr.Mucher thanked her for her comments and stated they will be addressed later in the meeting.  There being no further discussion, the roll was called.  MOTION CARRIED unanimously.

            A MOTION by Mr.Crockett and SECONDED by Mr.Hollister to appoint Daniel Gochenouer-Road Department employee and any other part-time employees as necessary.

MOTION CARRIED unanimously.

            A MOTION by Mr.Hollister and SECONDED by Mr.Crockett was made to appoint Richard Zopf-Zoning Inspector for the year 2019.  MOTION CARRIED unanimously. 

A MOTION by Mr.Hollister and SECONDED by Mr.Crockett was made to appoint Fred Legge to the Zoning Commission effective 01/01/2019 ending 12/31/2023.  MOTION CARRIED unanimously. 

            A MOTION by Mr.Crockett and SECONDED by Mr.Hollister was made to appoint Richard Silliman to the Board of Zoning Appeals effective 01/01/2019 ending 12/31/2023.  MOTION CARRIED unanimously.

            A MOTION by Mr.Crockett and SECONDED by Mr.Hollister to establish 2019 pay schedule for full-time employees at the current rate with a 2% cost of living increase retroactive to January 5, 2019.  MOTION CARRIED unanimously.

            A MOTION by Mr.Hollister and SECONDED by Mr.Crockett was made to establish the holiday schedule for 2019 as follows:

                        Martin Luther King’s Day___________________________January 21st

                        President’s Day___________________________________February 18th

                        Memorial Day_______________________________________May 27th

                        Independence Day_____________________________________ July 4th

                        Labor Day_______________________________________September 2nd

                        Columbus Day_____________________________________October14th

                        Veteran’s Day___________________________________November 11th

                        Thanksgiving Day________________________________November 28th

                        Christmas Day___________________________________ December 25th

                        New Year’s Day________________________________ January 1st,2020.   MOTION CARRIED unanimously.

CORRESPONDENCE

            The Trustees received:

  • District Advisory Council meeting announcement;
  • MVRPC Executive Committee meeting announcement, News Release re: 40th Anniversary of the Rideshare Program and dues request for 2019;
  • OTA’s “County Memo” newsletter;
  • E-Mail from MSA re: update of advertising schedule;
  • ESC Meeting Agenda for January 9th meeting;
  • Community Solutions newsletter and updated Agraria Trail benefits form grant application;
  • Annual Disclosure requirement from Bradley Payne Advisors;
  • E-Mail asking for status of Lamont Road re-installation;
  • Retirement announcement from County Engineer Geyer;
  • Greene County Public Health meeting announcement;
  • Agricultural Improvement Act passage announcement;
  • Ohio Cemetery Association’s new President announcement;
  • Public Notice form the Village of YS re: application for PUD rezoning;
  • E-Mails from and to Mr.Mucher and YS Council President Housch re: Wheeling Gaunt project;
  • Fund Status, revenue Status and Appropriation Status reports for January 7, 2019.

FIRE DEPARTMENT REPORT

            A MOTION by Mr. Crockett and SECONDED by Mr.Hollister was made to adopt RESOLUTION 2019-03: Green Township Fire Services Contract.  MOTION CARRIED unanimously.

            A MOTION by Mr.Hollister and SECONDED by Mr. Crockett was made to adopt RESOLUTOIN 2019-04: Appointment of new volunteer.  MOTION CARRIED unanimously. 

            Chief Altman reported there were 64 EMS and 19 fire calls since the last meeting.  One fire safety inspection was conducted.  He added there was a structural fire at the local indian restaurant. The small structure was a total loss and there are plans to rebuild.

            The new Antioch co-op student, Jonas Robin, will start working at the fire department tomorrow.  Chief Altman added that three new MTFR members are enrolled in an EMT class at The Upper Valley Medical Center. 

            The latest new fire code dated 2017 is now in effect.  This document includes a new requirement pertaining to rental units.  Any building that has more than two rental units must have carbon dioxide detectors installed in each unit.  The Fire Department has to identify all rentals in the Township that this new requirement applies to, inform the owners and enforce the law.

            A MOTION by Mr.Crockett and SECONDED by Mr.Hollister was made to move into Executive Session to discuss Public Comment.  Audience member Athena Fannin expressed concern that Chief Altman being Assistant Chief Powell’s immediate supervisor and having a long-term relationship with him, she felt he could not effectively discipline Mr. Powell.  MOTION CARRIED unanimously.  Time – 7:50 p.m.            Following brief discussion, the Trustees unanimously agreed to return to Regular Session.  Time – 7:53 p.m.

            Mr.Mucher stated that social media such as Facebook is not a worthy or substantial source of information regarding MTFR members and personal agendas.  He stated that concerns need to be presented at a Township Trustee meeting.  A  MOTION by Mr.Crockett and SECONDED by Mr.Hollister was made to direct Chief Altman to conduct an internal review of citizens concerns and report back to the Board.  MOTION CARRIED unanimously. 

CEMETERY BOARD REPORT

            Mr. Gochenouer reported there was one burial since the last meeting.  Mr.Rife has cleaned up leaves from the previous contract in the past two weeks.

            Mr.Crockett suggested bringing the contract with Mr.Rife back to the table for consideration. The Trustees agreed.

            Discussion regarding a water leak at the Cemetery occurred.  Mr.Gochenouer agreed to do more investigating.

Mr.Mucher asked Mr. Gochenouer how he might level the area behind the Natural Burial Area.  Mr. Gochenouer stated he would work with a bulldozer.

ROAD DEPARTMENT REPORT

            Mr. Gochenouer reported he cleaned up downed trees due to recent weather. 

            Berm work was done at the Hammond property and he will finish the job with the addition of gravel.  A ditch at a residence on Tanyard Road has been cleaned out.  A catch basin on Glen Road has never drained well.  He will look at it.  Lastly, Mr.Mucher informed him that the Lamont Drive road sign is missing. 

FISCAL OFFICER’S REPORT

            A MOTION by Mr.Crockett and SECONDED by Mr.Hollister was made to adopt RESOLUTION 2019-01: Adoption of Temporary Appropriations.  MOTION CARRIED unanimously.

            A MOTION by Mr.Crockett and SECONDED by Mr.Hollister was made to adopt RESOLUTION 2019-02: Adoption of Pay Schedule.  MOTION CARRIED unanimously. 

ZONING INSPECTOR’S REPORT

            Zoning Inspector Zopf submitted his Annual Report.  Twelve zoning/building permits were issued in 2018.

NEW BUSINESS

            Mr.Mucher suggested the Township donate $500 towards the Village wide effort to construct a bronze statue of Wheeling Gaunt.  Mr.Crockett asked how Mr.Mucher arrived at the dollar amount of the contribution.  Mr.Mucher stated it was a long, thoughtful process.  Mr.Hollister stated he would like the amount to be open to a much large donation.  Mr.Mucher suggested the amount be considered a first step.  Mr.Crockett concurred that he would be in favor of a larger contribution but acknowledged that the cost of the new fire station takes precedence. 

            A MOTION by Mr.Crockett and SECONDED by Mr.Hollister was made to contribute $500 to the Wheeling Gaunt Statue project with a review of the contribution amount be looked at after the 1st quarter of 2019.  MOTION CARRIED unanimously.

OLD BUSIINESS

            Mr.Mucher reported the new website is still in progress. 

ADJOURNMENT

            There being no further business to discuss, a MOTION by Mr.Hollister and SECONDED by Mr.Crockett was made to ADJOURN.  MOTION CARRIED unanimously.  Time – 8:30 p.m.

President__________________________________   Attest__________________________________