Meeting Minutes January 22, 2020

MINUTES

MIAMI TOWNSHIP TRUSTEES

JANUARY 22, 2020

CALL TO ORDER
The meeting was called to order at 5:00 pm by Chairperson Mucher. Trustee Hollister was present. Road Department employee Gochenouer and Fiscal Officer Silliman were also present.

ADOPTION OF THE MINUTES
A MOTION by Mr. Hollister and SECONDED by Mr. Mucher was made to adopt the minutes of January 6th as amended. MOTION CARRIED unanimously.

PAYMENT OF ACCOUNTS
A MOTION by Mr. Hollister and SECONDED by Mr. Mucher was made to pay accounts in the amount of $70,554.28: General Fund – $2,960.22; Fire Fund – $16,597.13; Cemetery – $1,457.92; EMS Billing – $7,957.92; Road and Bridge – $3,712.80; 4901 Capital Fund – $29,910.25. MOTION CARRIED unanimously.

CORRESPONDENCE
The Trustees received:
• Little Miami Conservancy River Conservation Dinner invite;
• OTA County memo; GCTA January 14 minutes;
• MVRPC announcement re: Kim Lahman’s resignation;
• 2020 Collective Bidding Program;
• Dayton Development Coalition Annual Meeting announcement;
• Request for changes in new YS News Redbook;
• Oil Water separator conversation;
• CLUP Steering Committee update;
• Miami Valley Climate Change Seminar registration;
• Possible hiatus of ESC discussion;
• RPCC Executive Committee meeting announcement;
• YS Council Capital Budget request;
• Draft Resolution designating YSDC as economic agent for Miami Township;
• Fund Status report for January 22, 2020.

FIRE DEPARTMENT REPORT
Chief Altman’s memo reported there were 37 EMS incidents (1 in Bath Township), 12 fire incidents and 2 fire safety inspections since the last meeting.
A MOTION by Mr. Hollister and SECONDED by Mr. Mucher was made to authorize RESOLUTION 2020-03: Contract with Bath Township for Fire/EMS Services. MOTION CARRIED unanimously.
Secondly, a MOTION by Mr. Hollister and SECONDED by Mr. Mucher was made to authorize RESOLUTION 2020-04: Contract Fire for Green Township, Clark County. MOTION CARRIED unanimously.
At the recommendation of the Chief, a MOTION by Mr. Hollister and SECONDED by Mr. Mucher was made to adopt RESOLUTION 2010- 05: Authorize hiring of volunteer Luke Sorenson. MOTION CARRIED unanimously.
In other memo news, the requested inspection of the fire station’s Oil/Water separation tank was conducted and then reported that it was intact.
Chief Altman is submitting a grant request to the State Fire Marshal’s Office for reimbursement of MTFR member Goad’s firefighter training she attended last year.
Unfortunately Medic 82 remains out of service due to continuing hydraulic suspension problems. Medic 81 recently had a flat tire and Grismer Tire provided emergency on-site service for the repair.
Lastly, to aid in volunteer retention and recruitment, a couple changes are being implemented; volunteers will now receive monthly reimbursements instead of quarterly; secondly, volunteer staff will be reimburse for attending regular Tuesday night training sessions.

NEW FIREHOUSE REPORT
Mr. Mucher reported that the construction is moving along.

CEMETERY REPORT
Mr. Gochenouer reported that there will be an ashes internment in Glen Forest Cemetery this Saturday and another one the following Saturday. He added he plans to top off some graves tomorrow.

ROAD DEPARTMENT REPORT
Mr. Gochenouer stated he is planning to fill potholes. He added the guardrail on John Bryan Park Road has been repaired.
Lastly, Mr. Gochenouer stated dispatch has been informed of a secondary contact number in the event of roads needing salted and/or plowed.

FISCAL OFFICER’S REPORT
A MOTION by Mr. Hollister and SECONDED by Mr. Mucher was made to adopt RESOLUTION 2020-06: Amendment of Temporary Appropriation. MOTION CARRIED unanimously.

NEW BUSINESS
A MOTION BY Mr. Hollister and SECONDED by Mr. Mucher was made to adopt RESOLUTION 2020-07: Designation of YSD Corporation as economic agent for Miami Township. MOTION CARRIED unanimously.

OLD BUSINESS
No report.

A MOTION by Mr. Hollister and SECONDED by Mr. Mucher was made to ADJOURN into Executive Session to discuss matters of Real Estate. MOTION CARRIED unanimously. Time – 5:55 pm.

EXECUTIVE SESSION
Following discussion regarding matters of Real Esate, the Trustees agreed to Return to Regular Session. No action was taken at this time. 6:20 pm.

ADJOURNMENT
There being no further business to conduct, the Trustees Agreed to Adjourn. Time – 6:22 pm.

Chairperson_________________________________ Attest________________________________

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