Meeting Minutes June 01, 2020

MINUTES

MIAMI TOWNSHIP TRUSTEES

JUNE 1, 2020

CALL TO ORDER
The meeting was called to order at 5:05 p.m. by Chairperson Mucher. Trustees Hollister and Crockett (late arrival) were present. Fire Chief Altman, Road Department employee Gochenouer, Zoning Inspector Zopf and Fiscal Officer Silliman were also present.
YS News reporter Carol Simmons was in attendance.

ADOPTION OF THE MINUTES
A MOTION by Mr. Hollister and SECONDED by Mr. Mucher was made to adopt the minutes of May 4th as presented. MOTION CARRIED unanimously.
A MOTION by Mr. Hollister and SECONDED by Mr. Mucher was made to adopt the minutes of May 18th as presented. MOTION CARRIED unanimously.

PAYMENT OF ACCOUNTS
A MOTION by Mr. Hollister and SECONDED by Mr. Mucher was made to pay accounts in the amount of $56,674.53: General Fund – $3,899.13; Fire Fund – $15,601.09; Cemetery Fund – $4,525.14; EMS Billing – $6,669.10; Road and Bridge – $2,262.28; Capital Fund – $23,717.79. MOTION CARRIED unanimously.

CORRESPONDENCE
The Trustees received:
• Ohio Township Association’s newsletter;
• Ohio Deferred Compensation billing information;
• Little Miami Conservancy Resolution;
• 2020 Chip Seal Precon meeting via zoom;
• Inquiry re: mother’s grave site location;
• Billing System Change for Logical Solutions;
• Greene County Board of Health meeting June 4th;
• RPCC President Kent Campbell hospitalized;
• Land Use Plan Update zoom meeting date;
• Ohio Cemetery Association meeting cancellation;
• E-Mails re: Miami Township’s property tax bill;
• E-Mail from Chief Altman re: Facebook post;
• Information from RPCC re: Master Trails Plan Wikimap;
• Fund Status & Revenue Status reports for June 1, 2020.

FIRE DEPARTMENT REPORT
Chief Altman reported that MTFR member Alex Wendt passed his fire safety exam.
He added that he and Assistant Chief Powell are continuing to work with local businesses as they work towards safely reopening. June 1st is the date that areas and businesses will start to reopen.
40 EMA masks are in the Trustees’ office for use by anyone.
Local Physician Gronbeck has offered to administer COVID-19 antibody tests to all MTFR staff at half the cost.

NEW FIRE STATION REPORT
Mr. Mucher reported that clarification of contractors scheduling was discussed at the recent meeting.
The apparatus bay roof was being installed today. The slab floor will be poured next week. A 2,000 gallon interceptor tank will be in the floor. The envelope of exterior brick and concrete are a little behind due to weather.

CEMETERY REPORT
Mr. Gochenouer reported that there have been no burials since the last meeting but a Natural Burial is scheduled for tomorrow. Bases for monuments have been poured. The Scattering Garden has been attended to. Mr. Mucher stated it looks good.
A memorial tree will be planted in the front area of Clifton Cemetery. Speaking of trees, there is a hollow tree in Glen Forest that needs to be removed before it falls. He will call Enoch to schedule removal.

ROAD DEPARTMENT REPORT
Mr. Gochenouer reported he has been mowing ditches and Mr. Morris has mowed Clifton Cemetery. The John Deere mower’s gearbox needs replaced.
Mr. Mucher asked when edging of roads is scheduled. Mr. Gochenouer replied in the next week or two at the latest.

FISCAL OFFICER’S REPORT
A MOTION by Mr. Crockett and SECONDED by Mr. Hollister was made to adopt RESOLUTION 2020-26: Amendment of Permanent Appropriations. MOTION CARRIED unanimously.

ZONING INSPECTOR’S REPORT
Mr. Zopf reported he has issued 3 permits since the last report.
The Zoning Commission is planning to meet this month. He has been working with the Commission to draft an updated version of the PUD section.
Lastly, he has had a couple of conversations with people interested in purchasing property that has complications.

NEW BUSINESS
It was suggested to donate $10,000 to the YS Community Foundation & YSCDC to be used to help folks outside of the Yellow Springs downtown area and within Miami Township. Mr. Mucher stated he feels there are two priorities: first is the needy folks and businesses outside of downtown and secondly, wherever the need is the greatest. Mr. Crockett stated he is comfortable with Mr. Mucher’s sentiments. Mr. Hollister suggested leaving the judgment to the leadership of the Community Foundation. The optimum goal would be any business gets priority.
A MOTION by Mr. Hollister and SECONDED by Mr. Crockett was made to authorize a $10,000 donation to YS Community Foundation. MOTION CARRIED unanimously.

OLD BUSINESS
A conversation regarding the sharing of advertising costs in the Yellow Springs News occurred. Mr. Hollister expressed some concern that Miami Township has been charged for some advertising that was not authorized by the Township. The Trustees agreed to continue the conversation at the next meeting.

ADJOURNMENT
There being no further business to discuss a MOTION by Mr. Crockett and SECONDED by Mr. Hollister was made to ADJOURN. MOTION CARRIED unanimously. Time – 5:55 pm.

Chairperson________________________________ Attest________________________________.

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