Miami Township Board of Trustees Meeting. April 15, 2019

MINUTES

MIAMI TOWNSHIP TRUSTEES

APRIL 15, 2019

CALL TO ORDER
The meeting was called to order at 5:00 pm. by Chairperson Mucher. Trustees Crockett and Hollister were also present. Fire Chief Altman, Road Department employee Gochenouer, Zoning Inspector Zopf and Fiscal Officer Silliman were also present.
Tecumseh Land Trust Director Krista McGaw was present.

ADOPTION OF THE MINUTES
A MOTION by Mr. Crockett and SECONDED by Mr. Hollister was made to adopt the minutes of April 1, 2018 as amended. MOTION CARRIED unanimously.

PAYMENT OF ACCOUNTS
A MOTION by Mr. Hollister and SECONDED by Mr. Crockett was made to pay accounts in the amount of $41,186.05: General Fund – $3,520.24; Fire Fund – $17,332.71; Cemetery Fund – $136.20; EMS Billing – $12,082.43; Road and Bridge – $6,649.15; Capital Fund – $1,465.32. MOTION CARRIED unanimously.

FROM THE FLOOR
Ms. McGaw presented a Resolution if adopted that would represent support in The Tecumseh Land Trust participating in The Ohio Local Agricultural Easement Purchase Program. There was a brief discussion showing the land that would be eligible for inclusion in the purchase program. There being no further business to discuss, a MOTION by Mr. Hollister and SECONDED by Mr. Crockett was made to adopt RESOLUTION 2019-14: Authorizing participation in the Ohio Local Agricultural Easement Purchase Program. MOTION CARRIED unanimously.

CORRESPONDENCE
The Trustees received:
• Letter from Direct Energy;
• Letter from Cardmember Services;
• Greene County Sanitary Engineering Dept. newsletter;
• Letter from Greene County Regional Planning re: Census 2020; E-Mail from RPCC re: Executive Committee Packet;
• E-Mails from MSA re: MTFR Amendment; and Construction Manager;
• MTFR April 8th Meeting minutes;
• Greene County Council on Aging;
• SPOOM Spring Meeting announcement;
• League of WomenVoters newsletter;
• Grassroots Clippings newsletter;
• E-Mails from MVRPC re: NARC Conference & Officers, 2019 Season of “Drive Less, Live More” Initiative Kicks off; Motor Vehicle User Fee/Transportation Bill;
• April 4 and April 12th Legislative Alerts;
• MTFR March Bath Township activity report;
• Fund Status, Revenue Status and Appropriation Status for 4/15/19.

FIRE DEPARTMENT REPORT
Chief Altman reported there were 43 EMS and 26 fire incidents since the last meeting. Four fire safety inspections were conducted. Eleven of the fire incidents were related to this past Friday’s wind storm.
The Bath Township tanker’s air leak has been a bit more difficult to repair than originally thought. Ehman’s has since found the answer to the problem and now the vehicle is awaiting striping and radio installation prior to being in service.
MTFR participated in the Opening Day of Rails to Trails at the bike path’s YS Train Station.
MTFR member Ryan Evans has resigned due to an offer from another department but will continue as a part-time employee with MTFR.
The Annual 911 Stair Climb is September 7th. Greene Memorial Foundation/Soin Medical Center will cater lunch for participants. Premier Health Network is donating $4,000 in support of the event.
A MOTION by Mr. Hollister and SECONDED by Mr. Crockett was made to adopt RESOLUTION 2019-16: Appointment of volunteer Nate Walter. MOTION CARRIED unanimously.
Lastly, it was briefly mentioned that the Department needs to begin work on putting the renewal of the Fire Levy on the November ballot.

NEW FIREHOUSE REPORT
Mr. Mucher reported that an agreement between MSA Architects, Miami Township and WDC of Springfield is being negotiated. An additional services contract is also being created between MSA and WDC.
A MOTION by Mr. Crockett and SECONDED by Mr. Hollister was made to agree to an addendum of the original contract stating an agreement between MSA, Miami Township and MSA which will allow MSA to enter into an agreement with WDC as a contract management participant. MOTION CARRIED unanimously.

CEMETERY REPORT
Mr. Gochenouer reported there were 2 burials in Glen Forest and on is scheduled in Clifton on Tuesday. Mowing season has begun and Clifton was mowed last week.
Mr. Gochenouer thanked Chief Altman and crew for burning the grass in the Natural Burial area.
It was reported that the Clifton Cemetery Board authorized the expenditure of $13,000 for chip sealing the road this summer.
Mr. Gochenouer stated he is planning to top off and seed graves in both cemeteries.
There are names that need to be added to the Scattering Stone. Mr. Gochenouer stated he will follow up on the status.
Mr. Mucher stated that approximately 50 veterans markers were restored and returned to their rightful places in the past week. An additional 50 markers have been removed and taken to the Xenia Foundry for restoration, again for no charge. He suggested presenting a gift card to the Xenia Foundry employee who is volunteering his services for this project. Mr. Hollister and Crockett approved of the gesture.

ROAD DEPARTMENT REPORT
Mr. Gochenouer reported he has been very busy with potholes and downed trees being cleared from roadways.
The pre-construction meeting for 2019’s road maintenance is Wednesday.
The relocation of the catch basin on Tobias Road is rescheduled to next week.

FISCAL OFFICER’S REPORT
A MOTION by Mr. Hollister and SECONDED by Mr. Crockett was made to adopt RESOLUTION 2019-14: Amendment of Permanent Appropriations. MOTION CARRIED unanimously.

ZONING INSPECTOR’S REPORT
Mr. Zopf stated there was no meeting in March and he has issued a couple zoning permits since his last report.

STANDING REPORTS
Grinnell Mill Foundation – Mr. Mucher reported the Foundation’s next meeting is scheduled for April 29th.
Clifton-Union Cemetery – Mr. Hollister, as previously stated, $13,000 has been approved for chip sealing the cemetery road. He added the 2018 maintenance invoice was presented to Green Township.
Yellow Springs Senior Center – Mr. Crockett reported that the research on the proposed Senior Apartment Complex is moving forward.
Yellow Springs DCDC – Mr. Mucher reported that the establishment of the group is working on being established as a 501(c).

NEW BUSINESS
Mr. Mucher reported he attended a luncheon featuring the applicants for the new Village Manager’s position. He found all the applicants were very interesting and held value in being appointed to the position.

OLD BUSINESS
No report.

ADJOURNMENT
There being no further business to discuss, the Trustees agreed to Adjourn. Time – 6:25 pm.

Chairperson________________________________ Attest __________________________________

Calendar of Events

  • 1:30 pm 2:30 pm, May 21, 2019
    Greene County Regional Planning Executive Meeting 

  • 7:00 pm 8:00 pm, May 28, 2019
    Greene County Regional Planning Board Meeting